Accounts & Payroll Clerk

POSITION SUMMARY
Coordinates the processing, maintenance, and review of financial records involving accounts payable, and receivable including complex auditing, data entry, data entry verification, check processing, and reporting.

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SUPERVISORY RESPONSIBILITIES

None

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REQUIRED SKILLS/ABILITIES/KNOWLEDGE

• Excellent verbal and written communication skills.

• Ability to operate related office equipment, such as computers, 10-key calculator, and copier.

• Ability to work independently and in a fast-paced environment.

• Ability to anticipate work needs and interact professionally with customers.

• Excellent organizational skills and attention to detail.

• Experience using accounting software.

• Abilia experience preferred, not required.
   

RESPONSIBILITIES

• Maintains vendor files and approved vendor list in MIP. Ensures all proper vendor set up, documentation, and due diligence is completed within MIP (scope of work/ contract, W9, COI, background checks).

• Intakes all invoices, expense reports, and check requests from employees and verifies that all required approvals and substantiation documentation is included. Verifies payment amounts, vendor status, due dates, and account coding within MIP. Records all invoices in MIP.

• Records and posts all payment records in MIP.

• Executes the Payroll Labor Distribution Report and intakes into MIP.

• Performs general cost accounting and other related duties in the accounting department.

• Assists with providing supporting documentation for grant reporting and audits if requested. Reconciles customer accounts and manages accounts receivable collections.

• Process ACH transactions for HCV and other programs/departments as requested.

• Provide outside auditors with assistance; gather necessary account information and documents to perform annual audit.

• Record, prepare, and make physical bank deposits. Enter bank deposit records and documentation into MIP.

• Manage, prepare, and document grant claim submissions. Enter grant claim submissions into MIP.

• Record and receipt online donor contributions into MIP and Monday.com.

• Prepare donor thank you letter receipts for Executive Director's signature.

• Assist with Payroll processing.

• Other duties as assigned.
   

EDUCATION & EXPERIENCE

• High school diploma or equivalent required; Associate’s or Bachelor’s degree in Accounting preferred.

• At least two years of related experience required.

• Exceptional Excel skills and proficiency in Word and Outlook required.